Career Opportunities

thumb_08We invite qualified, motivated and dynamic individuals to submit their resume and cover letter, including salary expectation.

Please note that all applications, solicited or unsolicited, will be kept on file for twelve months after which they will be destroyed. All applications will be held in strict confidence.

We would like to thank all applicants for their interest in Haywood, however, only qualified candidates accepted for an interview will be contacted. No telephone calls will be accepted.
The following positions are currently available:

Office Services Assistant

Mar 16, 2017
Department: Office Services
Location: Vancouver
Job Details:

Haywood is currently seeking an Office Services Assistant to join its Office Services Department in Vancouver.  Reporting to the Manager of Office Services, this entry level position will be cross trained to handle facilities, scanning, reception and mail relief duties.  This role will become a permanent position upon successful completion of the probationary period.     


Main Responsibilities include:


  • Facilities - maintaining tidiness and upkeep of kitchens, private bathrooms and meeting rooms.
  • Stock - monitoring current supplies & placing weekly stock orders with vendors as needed.
  • Replacing toners and supplies for copiers and printers and placing service calls.
  • Reception – providing reception relief for breaks/absences and handling front desk responsibilities including greeting clients, answering phones, processing courier requests and incoming deliveries, meeting room bookings, placing building service center requests and following-up as required.
  • Mail – providing relief support to Mail Attendant during absences.
  • Scanning – scanning of documents for assigned departments and ensuring quality control of scanned images.
  • Document storage – processing records for long-term storage.
  • Other ad hoc duties as assigned by Office Services Manager include assisting with social functions, updating departmental procedures and documentation as directed.

Job Requirements:


  • Must be available to work from 8am to 4pm & occasionally from 6am to 2pm.
  • Business professional appearance and demeanor.
  • Punctual, dependable, good judgment, and excellent work ethic.
  • Excellent organizational skills and keen attention to detail.
  • Must be able to multitask and switch gears easily while working in a fast paced environment.
  • Ability to take direction well, work with minimal supervision, and follow-through as needed.
  • Computer skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
  • Excellent communication skills both verbal and written.
  • Team player who works well with others, able to resolve issues quickly, and maintain strong working relationships with colleagues.
  • Ability to lift heavy packages (up to 25 lbs).
  • Prior office work experience is an asset, however candidates with the key qualifications are encouraged to apply.

If your background and experience is well suited to this role, please submit your resume and cover letter to A minimum commitment of 18 months in this position is required prior to being able to apply for other internally advertised Haywood positions.  

We would like to thank all candidates for their interest in this position, however only short-listed candidates will be contacted.